Administrative Assistant
About the Role
MDPI Canada is seeking a motivated Administrative Assistant to provide comprehensive support to our management team and assist in the day-to-day operations of our office. This is a full-time, permanent, in-office position based in our North York office in Toronto. As part of our dynamic publishing company, you will play a key role in supporting our team and contributing to a productive, organized, and engaging work environment.
Key Responsibilities
The Administrative Assistant will report to multiple executives and handle a variety of tasks, including but not limited to:
Act as the administrative liaison between headquarters, peer offices, and external stakeholders.
Schedule, coordinate, and manage meetings, appointments, and company events.
Support office operations, including ordering supplies, managing office equipment, and maintaining office spaces.
Assist with budgeting, processing invoices, expenses, and financial record-keeping.
Manage office assets, records, and filing systems, ensuring accuracy and compliance.
Maintain company databases, spreadsheets, and internal documentation.
Handle incoming calls, emails, and correspondence professionally.
Draft and proofread internal and external communications.
Support internal company culture and team-building initiatives.
Manage social media accounts and assist with online content related to company events or announcements.
Prepare presentations, reports, and meeting materials as required.
Coordinate mail, package delivery, and travel arrangements within the GTA.
Support project management tasks as needed, including tracking deadlines and deliverables.
Requirements
Bachelor’s degree in Management, Business, or a related field.
Minimum of 1 year of experience in an administrative or project-management-related role. Experience in publishing or professional services is a plus.
Excellent written and verbal communication skills.
Strong organizational skills with exceptional attention to detail and multitasking ability.
Effective time management skills and ability to meet deadlines in a dynamic environment.
Flexibility and adaptability to handle shifting priorities.
Ability to handle confidential information with discretion.
Strong initiative, follow-through, and problem-solving skills.
Comfortable learning new systems, processes, and technologies quickly.
We are seeking someone who is passionate about Administrative work. You must be available to start immediately, have open flexibility, a self starter who thrives on working on projects to completion.
Join MDPI Canada?
This is an exciting entry-level opportunity to join a global publishing company with a collaborative, fast-paced environment. We offer professional development opportunities, exposure to diverse projects, and the chance to grow your career within a multinational organization.
MDPI Canada is an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace and welcome applications from all qualified individuals, including those from underrepresented groups.
In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), MDPI Canada is committed to providing accommodations throughout the recruitment, selection, and employment process. If you require accommodation at any stage, please contact us and we will work with you to meet your needs.